The Procurement Card Program provides employees with a convenient method of paying for business related expenses using a university liability credit card issued in the name of the employee. Participation in the program is optional and requires approval from management.
Program Overview
Procurement Card purchases must adhere to the Business Expense Policy. More restrictive policies may be set at the department or school level. However, it is the responsibility of the department or school to document, communicate, and enforce any restrictions they impose.
The university receives a nightly transaction feed from the credit card processor. These transactions are loaded to Workday and available to be pulled into the Cardholder’s expense report. Payment to the credit card processor is handled centrally. There are no statements that need to be reconciled or paid by the department.
Departments participating in the program are subject to transaction reviews and compliance audits by program administrators, resource management and the internal audit department. Failure to comply with applicable university policies may result in the suspension or cancellation of the department’s participation in the program.
To get started, complete the Procurement Card Application. Cardholders should complete the Procurement Card training in Learn@Work before card can be released. Training course will be assigned once application is processed.
Cardholder Account Changes
Limit changes, disputes, cancellation and activation requirements
Cardholder Responsibilities
Cardholders must be knowledgeable of all applicable university business and travel expense policies
Compliance Audits
Information about compliance audits
Procurement Card Policies
Procurement card policies, unallowable purchases and practices